Built in the EU

Culture & creative organisations

Coordinate projects, partners and contracts in one workspace. Foundbase gives cultural organisations a simple tool to manage life behind the scenes.

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Used by 500+ founders

Our partners

Keep creative operations organized

From planning to partners to paperwork — one platform for the work behind the stage.

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Production planning

Break exhibitions, events and productions into tasks with clear owners.

Partner CRM

Track venues, sponsors, artists and collaborators in one place.

Contract workflows

Handle performer, venue and vendor agreements without scattered files.

Budget tracking

Follow project budgets, grants and production costs with visibility.

Team coordination

Align producers, volunteers and freelancers on the same timeline.

Document overview

Keep production documents and approvals accessible to the team.

Why cultural organisations choose Foundbase

Behind every concert, exhibition or festival is a web of partners, deadlines and agreements. When that work is spread across inboxes and folders, productions become harder to deliver on time.

Foundbase brings planning, contacts, contracts and budgets together so cultural teams can focus on the experience — not the admin chaos behind it.

You get shared visibility across rotating project teams, partners and freelancers without adopting heavy enterprise software.

Want to know more?

Let's show you what Foundbase can do!

We're always ready to show you what Foundbase can do. You're also always welcome to visit our lovely office in Odense, Denmark ☕

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See the platform in action and get a quick overview of the core workflows.

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Get started for free

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Foundbase helps cultural organisations by:

Connecting production planning and partnershipsKeeping contracts and budgets in one workspaceImproving coordination across freelancers and volunteersReducing last-minute admin before opening night

Key benefits for cultural organisations

Clearer production timelines
Partner history in one place
Less contract chaos before deadlines
Shared overview for rotating teams

Cultural organisation workflows

How creative teams use Foundbase from idea to opening night.

Plan exhibitions and events

Coordinate tasks across production, marketing and partners.

Manage venue and partner contacts

Keep relationships and commitments visible across the team.

Handle performer agreements

Send and track contracts with artists, vendors and venues.

Explore other industries

See how Foundbase fits other organisation types and jump directly to the industry that matches you.

SaaS & Tech Startups

Keep customers, pipeline and projects under control as you grow. Foundbase gives you one workspace for sales, tasks and contracts without jumping between five different tools.

Service businesses

Track leads, plan tasks and send contracts for signature. Foundbase helps service businesses keep customers, deadlines and finances together.

Freelancers & independents

Manage customers, tasks and contracts without heavy systems. Foundbase is built for independents who want structure without spending all day on admin.

Associations & NGOs

Keep members, projects and partners in one overview. Foundbase makes it easy to coordinate volunteers and run your work without complex software.

Sports clubs & athletic associations

Plan activities, manage contacts and keep documents in one place. Foundbase helps sports associations stay on top of members, events and tasks.

Construction & trades

Foundbase helps construction and trade businesses bring customers, quotes, tasks, contracts, budgets and workflows together in one platform. That gives you better visibility from first enquiry to finished work.

Why our users love us

“I have been looking for the right functional and user-friendly tool that can help with everything from project management, financial management, sales work, etc. The answer to this is Foundbase.”

“Foundbase has become my go-to tool for creating structure and focus in my workday. It shows me which tasks matter most today and gives me peace of mind because I know exactly what to sit down and start on.”

“What helped us most was the CRM and AI import. We imported more than 1,000 leads automatically, which made the overall onboarding process fast and smooth.”

FAQ about Foundbase for cultural organisations

Can we manage productions with many partners?

Yes. Projects, contacts and contracts can stay together throughout the entire process.

Is it suitable for festivals and exhibitions?

Yes. You can plan tasks, deadlines and collaborators in one overview.

Can freelancers and volunteers work in the same structure?

Yes. Tasks and ownership can be shared across permanent and temporary roles.

Can we keep budgets visible during production?

Yes. Budgets and costs can be tracked continuously without separate spreadsheets.